Adding a Public Holiday Worked and Alternative Leave Earned to a Timesheet

From the start date of employment, all employees are entitled to receive 1.5x their standard pay for every hour worked on a public holiday, regardless if it is their otherwise working day or not. This applies to casual employees as well.

Permanent and fixed-term employees are entitled to receive a full day of Alternative Leave, also called Alternative Holidays when they work any number of hours on a public holiday that falls on a day they would otherwise have been working. If they do not usually work on the day in question, they are still paid time-and-a-half for every hour worked but do not receive a day of alternative leave for working on the public holiday.

In this example, the employee works Mondays to Fridays so the public holiday falling on a Friday is on their otherwise working day.

There are two parts to add to a timesheet for working on a public holiday. Part 1: Let's look at how to add the actual hours worked.

1. Add a new row to the timesheet by clicking on the green + sign.
2. Select the payment type: 'Public Hol wrkd' from the dropdown menu on the left of this row.
3. For the public holiday, fill in the number of hours the employee worked for the day in question. Note: These are the actual hours the employee worked on the public holiday. These hours will be paid at 1.5x their standard pay rate.
4. Adjust the 'Standard Pay' row entry for the corresponding day. Ensure that you remove any entries for this day's box to ensure that the employee is not paid twice for the same day.  
5. Update and Save this timesheet. The timesheet boxes will be green when the timesheet has been saved, as in the example. 
6. To check that the public holiday is being calculated at the expected rate, left-click in the green timesheet box for that entry. For a walkthrough on how to check this cost calculation, follow this link.
   
   This is the first part of the timesheet entries done and where you would stop if the employee is not entitled to receive a full day of Alternative Leave.
   Part 2: Let's look at adding alternative leave gained to this timesheet to complete our public holidays worked timesheet:
   
7. Add a new row to the timesheet by clicking on the green + sign.
8. Select the payment type: 'Alt Hol [+](days)' from the dropdown menu on the left of this row.
9. Fill in a number 1 in this row for any public holiday worked that they are receiving their alternative holiday entitlement for. Note: Each entry in this row adds 1 day to the employee's alternative leave balance to be used later.
10. Double check that the 'Standard Pay' row entry for the corresponding day is empty.  
11. Update and Save this timesheet. The timesheet boxes will be green when the timesheet has been saved, as in the example.
12. Check the 'Gross balance' for the pay period to ensure that this is correct.
13. The 'Pay day transfer' amount is what the employee will receive in their bank account.
14. The cost calculations for alternative leave will be done when this leave is taken. When left-clicking in the green timesheet box for that entry, you will see a zero value for this entry.  

That is it! You have now successfully loaded the hours your employee has worked on a public holiday and their day of alternative leave to their timesheet.