Leave Request Management
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      Withdrawing or Removing an Approved Leave Request - Payroll Portal

      This article shows you how to withdraw or remove a leave request after it has been approved.

      Updated: July 2024

      Things change and sometimes approved leave must be withdrawn or removed. Luckily we make this easy in our Payroll Portal. 

      Info - Blue Block (1)For your records, removed leave remains visible to Admins, Team Leaders and the applicable employee - clearly indicated with the 'Removed' status.

      Requested Leave can be removed by:

       ✅ This Team's Team Leaders
       ✅ Any Admin User
       ❌ The Employee Whose Leave It Is
      ❌ Another Employee
      Info - Blue Block (1)

       

      		 If the timesheet has been approved, you cannot cancel or create a leave request in the Leave Request feature (as it applies to the approved timesheet).
      *Decline the timesheet with the note to update the leave and have the employee correct and resubmit the timesheet.


      Let's look at an example leave request in the Payroll Portal, to see how to remove this:

      Click on the leave request you need to withdraw in the Review Leave Requests page.
      Portal2 Admin_WithdrawReviewLeaveLanding

      In the Leave Request, navigate to the status buttons which will now only have ‘Remove’ as an option:

      Portal2 Admin_Withdraw Leave Prompt

      1. You can use the ‘Review Notes’ area to enter notes on why this leave is removed.  The employee will see this reason with the status update in the Employee’s Payroll Portal. 
      2. Click on the ‘Remove’ button to remove this approved leave.
      3. A pop-up message will ask you to confirm you want to permanently remove the approved leave.
        1. Click ‘Remove’ to remove the approved leave.
        2. Click ‘Cancel’ to return to this approved leave request. You did not remove this request. It is still there in the approved state as before.
      4. In the Review Leave Requests page, this leave request’s status will show as ‘Removed’. The employee will also see the status change in their Portal, along with Review Notes you entered.

      Managing leave is that easy in the Payroll Portal.