Timesheet Management
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      Entering Hours Worked in a Timesheet - Payroll Portal

      This article shows you how to enter hours you've worked in the timesheet.

      Updated: October 2024

      Employees can fill their timesheets only in the Payroll Portal. Timesheet cannot be done in the mobile Employee App.

      Fill Timesheets LeaveRequests Article Graphic

      Info - Blue Block (1)For you to be able to fill a timesheet, the Timesheet feature must be turned on for this employee's Portal account. Only a Payroll Admin or the employer can turn on this feature.

      Timesheets can be filled and submitted by:

      ✅ This Team's Team Leaders (on behalf of a team member)
      ✅ Any Admin User (on behalf of an employee)
      ✅ This Employee (own timesheet)
      ❌ Another Employee (someone else's timesheet)


      *Follow this link if you don't know where to find timesheets in the Payroll Portal.

      There are different ways to enter hours worked in a timesheet.

      Info - Blue Block (1)

       

      If you have a paid break, you can enter your work hours in one bulk entry, e.g. 9 am - 3 pm (with 30 min paid break not stated on timesheet). 

      If you have an unpaid break, leave space in your timesheet to show this by creating an entry for before and another entry for after the break, e.g. 9 am - 12 pm (entry 1) | 12:30 pm - 5 pm (entry 2).

      *The space indicates a 30 min unpaid break.

      Here are three examples from our Portal to show different time entry options:

      Portal_WorkTimeEntryOptions

       

      Now that you know what you want to do, let's look at how to enter time in the Payroll Portal:

      In the Timesheet:

      Portal Employee Add time

      1. Click on the day you want to record hours worked. 
      2. Click the ‘Add Time’ button on the bottom right of the screen.
      3. The Time-enter Interface will open. Select the type of work you did during this time. 
        1. If you have different jobs that need to be added separately, then do them one after the other like in Example C above.
      4. Click here to enter the start time for this work. Be sure to select AM or PM.
      5. Click here to enter the end time for this work. Be sure to select AM or PM.
      6. Enter notes to your employer here if desired.
        1. Notes can be anything you want to remember, like the reason for something or the client/work you did.
        2. You will be able to see your notes on your timesheet summary.
      7. Click the ‘Add’ button to enter this time in your timesheet.
      8. This entry will show in the day on the timesheet.
        1. You can delete this entry if you made a mistake.
      9. The total number of hours you have entered for this day is shown here. The timesheet automatically counts each entry towards this day's total.
      • To enter another time entry for this day, click the ‘Add Time’ button as you did in step 2.
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      Oh yes, one last handy thing to know:

      If the Leave Request feature is active on your account and you have requested leave that has been approved, this approved leave will pull into the timesheet automatically and you will see it when you fill the timesheet.
      • Now you are ready to select the next day on the timesheet and fill in your hours worked until you have completed your work week. Easy, right?!
      Info - Blue Block (1)

       

      If you leave this Portal without pressing the ‘Submit Now’ button, your data will be there the next time you log in.

      The Payroll Portal saves all entries automatically.

      *If the Timesheet feature is turned off for this employee, all unapproved timesheets will be permanently deleted.

      Adding work hours to a timesheet is easy in the Payroll Portal!
      Next step: Enter any unexpected leave taken during your timesheet week.