Leave Request Management
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      Reviewing Employee Leave Requests - Payroll Portal

      Leave Requests should be reviewed in the Leave Requests Area of the Payroll Portal. This article shows you how everything you need is right here!

      Updated: October 2024

      To ensure that approved leave pre-populate timesheets, leave requests should be reviewed and approved in the Leave Request Area of the Payroll Portal.

      Reviewing Timesheets Article Graphic

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      		 To use the Leave Request feature, it must be turned on for the employee. If you can't view a team member's leave requests, please ask the Payroll Admin or employer to turn on this feature.

      Let's look at how to do this. 

      Leave Requests can be reviewed by:

      ✅ This Team's Team Leaders
      ✅ Any Admin User
      ❌ Another Employee

       

      Info - Blue Block (1) Leave balances displayed in the Payroll Portal are from the latest processed pay. Any future leave approved does not impact these balances as this has not been taken yet.

      Let's look at an example leave request submitted in the Payroll Portal:

      From the ‘Review Leave Requests’ page, click on the leave request you want to review. This will open their submitted request where you will find the following:

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      1. The employee whose leave you are reviewing.
      2. This employee’s current Annual Leave balances are shown here. This is the balance from the last processed pay. 
      3. This employee’s sick leave balance is shown here as per the last processed pay.
      4. Any alternative leave balance is shown here as per the last processed pay.
      5. This area shows the leave requested:
        1. The type of leave (e.g. alt leave)
        2. The dates and times (e.g. 1 day for Monday 24 June 2024)
      6. The leave request status is displayed here.
        1. Note: this will update as you approve/decline the request. Your employee will see this status.
      7. Notes show what your employee wrote as additional information.
      8. Review Notes: Use this field to enter notes you want the employee to see.
      9. Approve or decline the request here.
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      		 One last thing to know:
      You cannot create or approve a Leave Request if there is another time entry for this same time in a timesheet.
      *Remove the overlapping time from the timesheet so the leave can be requested.

      That's it!
      Everything you need to review a Leave Request at a glance in the Payroll Portal.
      Next step: Approving/Declining the Leave Request.