Approving Leave Requests - Payroll Portal

Approving leave requests in the Leave Request Area is so simple, plus it will pre-populate the future timesheet. This article shows you what to do.

Updated: October 2024

Leave requests approved in this Leave Request Area of the Payroll Portal will act as ‘master leave’ and pre-populate the future timesheet they apply to if this Leave Request feature is enabled for the employee. Here is a link to show you how to review leave requests to refresh your memory.

Leave Requests can be approved by:

If the timesheet has been approved, you cannot cancel or create a leave request in the Leave Request feature (as it applies to the approved timesheet). *Decline the timesheet with the note to update the leave and have the employee correct and resubmit the timesheet.

Let's look at an example leave request submitted in the Payroll Portal:

In the Review Leave Request page, navigate down to the approval buttons at the bottom of the screen:

1. You can use the ‘Review Notes’ area to enter notes you want the employee to see. This will show up with the status update in the Employee’s Payroll Portal. 
2. Click on the ‘Approve’ button to approve this leave request.
   1. Approved leave requests can be IMPORTED into Thankyou Payroll for finalising the pay even if the Timesheet feature is turned off for this employee.
   2. If the Timesheet feature is turned on for this employee, approved leave requests will automatically pull into future timesheets they relate to.
3. A pop-up message will ask you to confirm your approval.
   1. Click ‘Approve’ to approve the leave request
   2. Click ‘Cancel’ to return to the leave request. You did not decline this request. It is still there in the submitted state as before. You can select to approve or decline the request as usual.
4. In the Review Leave Requests page, this request’s status will show as ‘Approved’. The employee will also see the status change in their Portal, along with any notes you added.

Approving Leave Requests in the Payroll Portal is that easy!
This leave will now automatically show on the future timesheet
if timesheets are also used in the Portal.

Next step: Create this Portal pay on the Thankyou Payroll dashboard, and
Importing this leave into Thankyou Payroll.