Approving Employee Timesheets - Payroll Portal

Timesheets are approved within the Payroll Portal. This article shows you how.

Updated: October 2024

Once you have reviewed an employee's timesheet and all entries are correct, you can approve this timesheet within the Payroll Portal. 

Timesheets can be approved by:

If the timesheet has been approved, you cannot cancel or create a leave request in the Leave Request feature (as it applies to the approved timesheet). *Decline the timesheet with the note to update the leave and have the employee correct and resubmit the timesheet.

Let's look at an example timesheet submitted in the Payroll Portal:

In the Employee’s Timesheet, scroll down to the approval buttons at the bottom of the screen:

1. You can use the ‘Approval Notes’ area to enter notes you want the employee to see. This will show up with the status update in the Employee’s Payroll Portal. 
2. Click on the ‘Approve’ button to approve this timesheet.
   1. Approved timesheets can be IMPORTED into Thankyou Payroll for finalising the pay.
3. A pop-up message will ask you to confirm your approval.
   1. Click ‘Approve’ to approve the timesheet.
   2. Click ‘Cancel’ to return to the timesheet. You did not decline the timesheet. It is still there in the submitted state as before. You can select to approve or decline the timesheet as usual.
4. In the Team Timesheets page, this timesheet’s status will show as ‘Approved’. The employee will also see the status change in their Portal, along with any notes you added.

Approving timesheets in the Payroll Portal is that easy!
Next step: Create this Portal pay on the Thankyou Payroll dashboard, and
Importing this leave into Thankyou Payroll.