---
title: Payroll Giving - Donating To Charity From Each Pay
description: This article shows how to make donating easy through Payroll Giving - the donation from your pay that gives you an immediate 33.33% tax credit.
---

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# Payroll Giving - Donating To Charity From Each Pay

## Make donating easy through Payroll Giving - the donation from each pay gives an immediate 33.33% tax credit. Here's how this works:

*Updated: May 2024*

Assist your staff to support those who support others with a voluntary donation from each pay.

| ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png) | Payroll Giving allows for an immediate 33.33% tax credit on all donations to registered charities. The credit reduces the amount of PAYE. |
| --- | --- |

**In this article:**

- [Things to Remember About Payroll Giving](https://help.thankyoupayroll.co.nz/en/payroll-giving#Giving_Info)
- [How to Manage Payroll Giving in Thankyou Payroll](https://help.thankyoupayroll.co.nz/en/payroll-giving#Giving_Profile)
- [Useful Links and Further Resources](https://help.thankyoupayroll.co.nz/en/payroll-giving#Giving_Resources)

---

### Things to Remember About Payroll Giving

Payroll Giving is awesome, for charities and employees who donate alike as it keeps costs down and makes donating simple and hassle-free. Thankyou Payroll manages the admin, filing and transfer of Payroll Giving donations to the charities - easy as pie. There are just a few things to keep in mind:

- Payroll Giving donations **run in each pay**. Delete the donation from the Employee Profile to stop making that donation.
- Employees can donate to multiple organisations. The list of charities currently donated to is shown in their Employee Profile. (See next section)
- The list of charities to donate to consist of IRD-approved charities. You can check if a charity is on the [IRD-approved charities list by following this link](https://myir.ird.govt.nz/tools/?LINK=DONREQ).

| ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png) | If the charity does not appear in our dropdown, please email [help@thankyoupayroll.co.nz](mailto:help@thankyoupayroll.co.nz) with the following information and if it is on the IRD-approved charities' list, we can add it as an option: - Registered name of the charity - Contact email and contact person for the charity - The charity's bank account information |
| --- | --- |

- Thankyou Payroll transfers all Payroll Giving donations to the appropriate charities once a month.
- Employees may choose to donate anonymously if desired. 
    - If they attach their names to donations, their details are attached to the information email sent to charities with the donation.
    - If they choose to donate anonymously, their details will not be sent even if the charity requests it.

---

### Setting up Payroll Giving

| ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png) | Payroll Giving donations are entered and updated in the **Employee's Profile - Payroll Giving tab**. They will then be automatically included in each timesheet. |
| --- | --- |

Let's take a look at setting up a donation:

> ![Payroll Giving Profile](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Employee%20Settings/Payroll%20Giving%20Profile.png?width=608&height=346&name=Payroll%20Giving%20Profile.png)
> 
> 1. Choose if the donation is anonymous or not. 
>      1. Select '**Yes**' if the employee wishes to be **anonymous**. Their details will not be sent to the charity.
>      2. Select '**No**' to have the **employee's details sent** along with their donation.
> 2. Start typing the name of the charity in the top box. Our charities' database will appear in the box below. 
>      1. Select the charity from the list.
>      2. This list is in alphabetical order, so if the charity you are looking for does not appear, email us as per the above information.
> 3. Enter the amount to be donated **from every pay** in this block. 
>      1. This will be taken from **every pay** so make doubly sure about the amount your employee wants to donate.   
>         \*For example, if your employee wants to donate $40 a month (in total): 
>             1. **For weekly pay cycle**, enter 10 in the block ($40/4 weeks)
>             2. **For fortnightly pay cycle**, enter 20 in the block ($40/2 weeks)
>             3. **For monthly pay cycle**, enter 40 in the block ($40/1 month)
> 4. Press the '**Update**' button to save this donation.
> 5. The list of charities this employee is currently donating to is shown here.  
>      1. The charity name is first, with the donation amount second.  
>         e.g. this employee also donates to  
>         \- Cancer Society of NZ, Wellington Division $10, and  
>         \- Forest Birds Endowment Fund $15
> 6. To delete a donation, click this '**Delete**' button.

| ![Take Care - Red Block](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Take%20Care%20-%20Red%20Block.png?width=52&height=52&name=Take%20Care%20-%20Red%20Block.png) | **Note:** Donations will appear in the order they are loaded into the system. They are deleted in reverse order, e.g last entered, first on the delete list. **You may need to reload any donations you wish to retain**. |
| --- | --- |

**What will I see in the employee's timesheet?**

The system adds Payroll Giving donations to the Pay Summary of each timesheet:

> ![Payroll Giving Timesheet](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Employee%20Settings/Payroll%20Giving%20Timesheet.png?width=608&height=405&name=Payroll%20Giving%20Timesheet.png)
> 
> 1. The combined total of all Payroll Giving donations is displayed in the Pay Summary. 
>      1. This employee is giving to three different charities as shown in their Employee Profile above. The total of their donations per pay is ($15 + $10 + $15 =$40 per pay).
> 2. The immediate tax credit of 33.33% is calculated and added here. This credit reduces the employee's PAYE.

---

### Useful Links and Further Resources

- [Information on tax credits for donations, as well as max amounts - IRD website](https://www.ird.govt.nz/income-tax/income-tax-for-individuals/individual-tax-credits/tax-credits-for-donations)
- [How Payroll Giving works - IRD website](https://www.ird.govt.nz/roles/employees/payroll-giving-as-an-employee)

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