--- title: Adding a Paid Public Holiday Off to a Timesheet description: This article will explain how to add a paid public holiday your employee is taking off to their timesheet. --- [Skip to content](https://help.thankyoupayroll.co.nz/en/how-to-enter-public-holidays#main-content) English Show submenu for translations [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new?hsLang=en) ![TYP\_Logo-09-1.png\]](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/TYP_Logo-09-1.png?height=40&name=TYP_Logo-09-1.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new) - [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) Kia ora! How can we help you? - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.thankyoupayroll.co.nz/en?hsLang=en) 2. [Everything Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en) 3. [Public Holidays & Alternative Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#public-holidays-alternative-leave) # Adding a Paid Public Holiday Off to a Timesheet ## This article will explain how to add a paid public holiday your employee is taking off to their timesheet. *Updated: July 2023* ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)Paid public holidays off form part of your employee's Leave and Time Record that must be kept for a minimum of 7 years. If the public holiday falls on **an otherwise working day**, the employee is entitled to receive a paid holiday off. \* Public holidays off are entered using **work pattern hours** on a timesheet. \* Follow this link to a [practical example of this and a quick recap video](https://help.thankyoupayroll.co.nz/en/example-paid-ph-off?hsLang=en). ### How to add Public Holiday Off to a Timesheet Permanent and fixed-term employees are entitled to receive a paid public holiday off from the start of their employment when this public holiday falls on a day they would otherwise have been working. If they do not usually work on the day in question, they do not receive a paid day off, so no timesheet entry for them. In this example, the employee works Mondays to Fridays so the public holiday falling on a Friday is on their otherwise working day. > ![Timesheet\_PublicHoliday\_Off](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Timesheet_PublicHoliday_Off.png?width=608&height=411&name=Timesheet_PublicHoliday_Off.png) > > 1. Add a new row to the timesheet by **clicking on the green + sign**. > 2. Select the payment type: '**Public Hol off'** from the dropdown menu on the left of this row. > 3. For the public holiday, fill in the **number of hours normally worked** for the day in question. To check this, look at the 'default entries for standard pay row' settings in the employee profile. > ![Alea\_Salaried\_DefaultEntriesRow](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Alea_Salaried_DefaultEntriesRow.png?width=688&height=141&name=Alea_Salaried_DefaultEntriesRow.png) > 4. Adjust the **'Standard Pay' row entry** for the corresponding day. Ensure that you remove any entries for this day's box to ensure that the employee is not paid twice for the same day.   > 5. **Update and Save** this timesheet. The **timesheet boxes will be green** when the timesheet has been saved, as in the example. > 6. Check the '**Gross balance**' for the pay period to ensure that this is correct. > 7. The '**Pay day transfer**' amount is what the employee will receive in their bank account. > 8. To check that the public holiday is being calculated at the expected rate, **left-click in the green timesheet** **box** for that entry. For a [walkthrough on how to check this cost calculation](https://help.thankyoupayroll.co.nz/en/checking-public-holiday-off-pay-rate?hsLang=en), follow this link.  --- That is it! You have now successfully loaded a paid public holiday off to your employee's timesheet.  ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)If you are unsure whether your employee should receive a paid public holiday off, check the [Employment New Zealand website](https://www.employment.govt.nz/leave-and-holidays/public-holidays/). They also have a useful [otherwise working day calculator](http://apps.employment.govt.nz/holiday-tool/owd.aspx).    - [Getting Started](https://help.thankyoupayroll.co.nz/en/getting-started?hsLang=en) - [Login Experience](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#quick-answers) - [Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#quick-answers) - [Business Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#business-account-settings) - [User Profile Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#user-profile-settings) - [Pay Support Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#pay-support-settings) - [Account Integration](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#account-integration) - [Delink Account](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#delink-account) - [Employee Settings](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#quick-answers) - [Importing Employees](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#importing-employees) - [Tax Code Settings](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#tax-code-settings) - [Work Pattern](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#work-pattern) - [Student Loan](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#student-loan) - [KiwiSaver](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#kiwisaver) - [Child Support](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#child-support) - [Personal Bank Accounts and Payroll Giving](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#personal-bank-accounts-and-payroll-giving) - [Employee Payslips](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#employee-payslips) - [Custom Pay Types](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#custom-pay-types) - [Examples of Custom Pay Types](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#examples-of-custom-pay-types) - [Processing Pays](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#quick-answers) - [Timesheets](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#timesheets) - [Special Pays](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#special-pays) - [Cashing Up Leave](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#cashing-up-leave) - [Enhancement Features](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#enhancement-features) - [Everything Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#quick-answers) - [Annual Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#annual-leave) - [Public Holidays & Alternative Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#public-holidays-alternative-leave) - [Examples of Public Holiday Timesheeting](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#examples-of-public-holiday-timesheeting) - [Sick Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#sick-leave) - [Bereavement Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#bereavement-leave) - [Family Violence Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#family-violence-leave) - [Parental Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#parental-leave) - [Leave Without Pay](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#leave-without-pay) - [Final Pay](https://help.thankyoupayroll.co.nz/en/final-pay?hsLang=en#main-content) - [Employee Profile Archive](https://help.thankyoupayroll.co.nz/en/final-pay?hsLang=en#employee-profile-archive) - [Public Holidays](https://help.thankyoupayroll.co.nz/en/public-holidays?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/public-holidays?hsLang=en#quick-answers) - [Debts, Fines, Payments](https://help.thankyoupayroll.co.nz/en/debts-fines-payments?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/debts-fines-payments?hsLang=en#quick-answers) - [Reports](https://help.thankyoupayroll.co.nz/en/reports?hsLang=en) - [End of Financial Year](https://help.thankyoupayroll.co.nz/en/end-of-financial-year?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/end-of-financial-year?hsLang=en#quick-answers) - [Employee App](https://help.thankyoupayroll.co.nz/en/employee-app?hsLang=en) - [Contractors](https://help.thankyoupayroll.co.nz/en/contractors?hsLang=en) - [COVID-19](https://help.thankyoupayroll.co.nz/en/covid-19?hsLang=en) [![Chill listening crop-3](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/TYP_Logo-09-2.png?width=129&height=24&name=TYP_Logo-09-2.png "Chill listening crop-3")](http://thankyoupayroll.co.nz) Help Centre Copyright © 2026, Thankyou Payroll