Pay rate increases often occur at the beginning of a new financial year, especially if there are changes to thresholds such as minimum wage. Here's how to update this in our system.
Updated: March 2025
If an employee's pay rate is changing at the beginning of a pay period, all you need to do is change the pay rate for the first pay run of the new financial year.
Let's first update employee pay rates:
Go to 'Employees' and select 'Standard Pay' from the dropdown menu.
This will take you to the employee's pay rate settings.
Check that you are in the correct Employee Profile. You can update different employees by selecting them from the employee list and saving each change as you go.
Now let's generate a timesheet:
- Update the standard pay rate to the new rate and 'Save' the tab.
Create a new pay on the pays dashboard and toggle on the employees you want to include in this pay run as usual.
Note: The new standard pay rate is applied automatically to all new timesheets created after the update saved. Timesheets already on the dashboard at the time of the update will keep the previous standard pay rate and should be updated manually if you want to apply the new pay rate.Here is what you could see:
2. Select 'Standard pay' from the dropdown menu to apply the updated standard pay rate.
a. If you see 'Standard pay (-1)' in the pay category, this is because the system is picking up the previous pay rate. Select 'Standard Pay' from the dropdown menu to use the new rate if you did the timesheet in advance and want to apply the new pay rate.
If your pay rate is changing in the middle of a pay period, do not worry. We have a fix for that too! Find out how to change the pay rate during a pay period with our simple, step-by-step article.
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