This example article shows the relationship between annual closedowns and a paid public holiday off in a timesheet.
Updated: July 2024
The public holiday falls during our annual closedown period on a day they would have taken annual leave, or leave in advance. What do I enter in their timesheet - annual leave or paid public holiday off?
Let's break down this example.
On this public holiday, this employee is:
| ✅ | Staying home (not working). |
| ✅ | On a form of paid leave (annual holidays or leave in advance) during the closedown period |
| ✅ | This day is a day they would normally work if it wasn't a public holiday and it wasn't a closedown period - according to their work pattern (OWD) |
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Remember: Public Holiday always wins above other types of paid leave in the timesheet.
Their timesheet should have this for the public holiday:
| ✅ | Relevant daily pay |
| ✅ | Regular payments included in Gross for this day, such as regular overtime and allowances |
| ❌ | Annual Leave day, (or leave in advance) |
| ❌ | Reimbursing allowances |
| ❌ | Meal allowances and other discretionary payments |
Here is a timesheet example:
- Add 'Public Hol Off' pay type to the timesheet with their usual hours added. This pay type pays the employee's usual daily pay.
- Do not deduct a day from their annual leave balance. Paid public holiday off always trumps other paid leave.
- Add timesheet rows with other regular payments if applicable for this day.
What if the employee is on Leave Without Pay during this Annual Closedown?
Leave without pay is not considered otherwise working days, so the employee will not have a timesheet entry for this public holiday. Follow this link to our Help Article with this example.