This example article shows the relationship between annual holidays and a paid public holiday off in a timesheet.
Updated: July 2024
The public holiday falls during my employee's annual holidays on a day they would normally have worked. What do I enter in their timesheet - annual leave or paid public holiday off?
Let's break down this example.
On this public holiday, this employee is:
| ✅ | Staying home (not working). |
| ✅ | On a form of paid leave (annual holidays) |
| ✅ | This day is a day they would normally work if it wasn't a public holiday and they weren't on holidays, according to their work pattern (OWD) |
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Remember: Public Holiday always wins above other types of paid leave in the timesheet.
Their timesheet should have this for the public holiday:
| ✅ | Relevant daily pay |
| ✅ | Regular payments included in Gross for this day, such as regular overtime and allowances |
| ❌ | Annual Leave day |
| ❌ | Reimbursing allowances |
| ❌ | Meal allowances and other discretionary payments |
Here is a timesheet example:
- Add 'Public Hol Off' pay type to the timesheet with their usual hours added. This pay type pays the employee's usual daily pay.
- Do not deduct a day from their annual leave balance. Paid public holiday off always trumps other paid leave.
- Add timesheet rows with other regular payments if applicable for this day.
