I'm a charity, what do I need to create my Thankyou Payroll account?

This article simplifies creating an account for your charity by clarifying the information we need from you. Have a look.

Updated: February 2025

Thankyou Payroll offers free payroll services to registered charities in New Zealand. To access this free service, you have to provide proof of your valid registration by providing us with your charity number.

Please note: Registered Charities and Not-For-Profit Organisations are not the same thing. You can be recognised as a tax-exempt NFP by IRD, but if you are not a registered charity with a valid charity number, you do not qualify for the free payroll services offered by Thankyou Payroll.

So, when you sign up with Thankyou Payroll, please have the following charity information ready:

1. Your registered charity name (as on the registered charities list)
2. Your charity number
3. Your charity's IRD number
4. Your charity must be registered as an employer with the IRD to employ people (which is why you want to use payroll - to pay employees)
5. Complete the IR920 that gives Thankyou Payroll authority to act as your PAYE Intermediary. Email the completed and signed form to help@thankyoupayroll.co.nz
6. Your physical address and charity bank account details
7. Contact details for the person responsible for the payroll
8. The email address where the business copy of the payslips and payslip summaries must go to.

Please email the following information to help@thankyoupayroll.co.nz

1. A copy of your charity certificate
2. The completed IR920

Welcome onboard! We look forward to supporting you while you do good.