Pay rate adjustments are a routine part of payroll processing. Often, these will change in the middle of a pay period. This article walks you through managing adjustments to standard pay rates in the same timesheet.
Updated: March 2025
If an employee's standard pay rate changes in the middle of a pay period, you need to follow these steps to ensure the correct pay rate is applied to the correct date.
Let's start!
First: Secure the part of the pay that should be at the old rate
Create a pay on the dashboard and toggle on the employee, or go to the employee's timesheet if already generated.
- Enter the work hours as usual to be paid at the original rate and 'Save' the timesheet.
Second: Set up the new standard pay rate
Go to the employee's 'Standard Pay Tab': Click on 'Employees' > 'Standard Pay' in the top menu.- Update the standard pay rate to the new rate and 'Save' the profile change.
Third: Complete the timesheet with hours to be paid at the adjusted rate
Return to the timesheet and complete it as follows:- Add a new row to the timesheet and select 'Standard Pay' as the pay type. This will apply the new rate just saved. Complete the timesheet hours.
- You will see 'Standard Pay (-1)' in the first entry. This indicates that these hours are paid at the original rate.
That is it! You have successfully updated this employee's standard pay rate. All new timesheets generated from this update onwards will apply the updated rate.
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If the rate adjustment occurs at the beginning of a new pay period and you don't have to use different rates in the same timesheet, simply update the pay rate before generating the new timesheet and you're good to go!
Feel free to reach out to our Support Team if you are unsure about adjusting pay rates, or if you are paying out leave in the same week as the rate change. We're here to help.
That's it! Easy and simple. You've got this pay rate adjustment sorted.