--- title: How do I calculate accrued leave for extra weeks above the 4-week annual leave entitlement? description: When providing 5 or more weeks of annual leave, it is beneficial to calculate the value of this accrual to inform leave in advance for example. This article will show you how. --- [Skip to content](https://help.thankyoupayroll.co.nz/en/calculating-5-weeks-accrual#main-content) English Show submenu for translations [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new?hsLang=en) ![TYP\_Logo-09-1.png\]](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/TYP_Logo-09-1.png?height=40&name=TYP_Logo-09-1.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new) - [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) Kia ora! How can we help you? - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.thankyoupayroll.co.nz/en?hsLang=en) 2. [Everything Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en) 3. [Quick Answers](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#quick-answers) # How do I calculate accrued leave for extra weeks above the 4-week annual leave entitlement? ## When providing 5 or more weeks of annual leave, it is beneficial to calculate the value of this accrual to inform leave in advance for example. This article will show you how. *Updated: July 2026* To calculate the value of accrual, you will use the numbers provided in the employee's [Leave Liability Table](https://help.thankyoupayroll.co.nz/en/understanding-leave-liability?hsLang=en). Please note that if you have an active timesheet on the dashboard, leave liability calculations will be affected in the following ways: - If your timesheet has **green boxes**, the numbers in the leave liability table will **include** this timesheet. - If your timesheet has **grey boxes**, the leave liability table shows figures as **before** this timesheet. This article will show how to calculate the extra week/s accrual in the following scenarios: - [where leave liability has a negative allocated leave balance](https://help.thankyoupayroll.co.nz/en/calculating-5-weeks-accrual#ExtraWeek_LeaveInAdvance), indicating that leave in advance has already been granted previously, and - [where the leave liability has positive leave balances](https://help.thankyoupayroll.co.nz/en/calculating-5-weeks-accrual#ExtraWeek_PositiveLeave). --- ### Leave Liability with a Negative Allocated Leave Balance ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)If this is not a final pay all Alternative leave should be paid prior to this calculation. The dollar value of leave in advance needs to be deducted from the new total leave accrual to date to get an accurate day count of the accrual balance available. This is an example Leave Liability Table we will use for this section: ![LeaveLiability\_5thWeekALCalculation](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/LeaveLiability_5thWeekALCalculation.png?width=670&height=348&name=LeaveLiability_5thWeekALCalculation.png) ![Calculating5thWeek\_LeaveInAdvance](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Calculating5thWeek_LeaveInAdvance.png?width=670&height=782&name=Calculating5thWeek_LeaveInAdvance.png) \* If you provide 6 weeks of Annual Leave, simply double the 2% value in Step 2. > e.g. a + (2% value x 2) - b = true accrual > > ➡️1335.45 + (333.86 x 2) - 401.68 = $1601.49 as the current accrual balance for 6 weeks of annual leave. --- ### Leave Liability with a Positive Allocated Leave Balance and/or Alternative Leave Owing Positive leave balances, except sick leave, also accrue at 8% and this accrual is included in the 8% of gross wages amount. If your employee has these positive balances from allocated but untaken leave types, you will have to first deduct their 8% accrual from the accrual-to-date amount in order to get the annual leave-only accrual value. You will then use this annual leave-only accrual to calculate the value of additional weeks of annual leave.  ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)The 8% gross-to-date amount includes 8% accrual from all allocated but untaken leave types (except sick leave).   Let's work through an example to calculate the value of a 5th weeks accrual: > ![LeaveLiability\_5thWeek\_PositiveALCalculation (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/LeaveLiability_5thWeek_PositiveALCalculation%20(1).png?width=608&height=313&name=LeaveLiability_5thWeek_PositiveALCalculation%20(1).png) > > We will use this leave liability table with positive leave balances to do the 5th-week calculations: > > ![Calculating5thWeek\_PositiveLeaveBalances](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Calculating5thWeek_PositiveLeaveBalances.png?width=608&height=709&name=Calculating5thWeek_PositiveLeaveBalances.png) > > Now that you have the accrual value of an additional week, you can calculate the number of annual leave days accrued to date as follows: > > \* annual leave accrual-only amount + 5th week accrual amount > > = current annual leave accrual balance > > ➡️ $1239.45 + $309.86 = $1549.31 > > \*divide the current annual leave accrual balance by the daily rate (c) > > ➡️ $1549.31 / 240 = 6.5 days accrued leave accumulated ---   - [Getting Started](https://help.thankyoupayroll.co.nz/en/getting-started?hsLang=en) - [Login Experience](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#quick-answers) - [Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#quick-answers) - [Business Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#business-account-settings) - [User Profile Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#user-profile-settings) - [Pay Support Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#pay-support-settings) - [Account Integration](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#account-integration) - [Delink Account](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#delink-account) - [Employee Settings](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#quick-answers) - [Importing Employees](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#importing-employees) - [Tax Code Settings](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#tax-code-settings) - [Work Pattern](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#work-pattern) - [Student Loan](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#student-loan) - [KiwiSaver](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#kiwisaver) - [Child Support](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#child-support) - [Personal Bank Accounts and Payroll Giving](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#personal-bank-accounts-and-payroll-giving) - [Employee Payslips](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#employee-payslips) - [Custom Pay Types](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#custom-pay-types) - [Examples of Custom Pay Types](https://help.thankyoupayroll.co.nz/en/employee-settings?hsLang=en#examples-of-custom-pay-types) - [Processing Pays](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#quick-answers) - [Timesheets](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#timesheets) - [Special Pays](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#special-pays) - [Cashing Up Leave](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#cashing-up-leave) - [Enhancement Features](https://help.thankyoupayroll.co.nz/en/processing-pays?hsLang=en#enhancement-features) - [Everything Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#quick-answers) - [Annual Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#annual-leave) - [Public Holidays & Alternative Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#public-holidays-alternative-leave) - [Examples of Public Holiday Timesheeting](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#examples-of-public-holiday-timesheeting) - [Sick Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#sick-leave) - [Bereavement Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#bereavement-leave) - [Family Violence Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#family-violence-leave) - [Parental Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#parental-leave) - [Leave Without Pay](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#leave-without-pay) - [Final Pay](https://help.thankyoupayroll.co.nz/en/final-pay?hsLang=en#main-content) - [Employee Profile Archive](https://help.thankyoupayroll.co.nz/en/final-pay?hsLang=en#employee-profile-archive) - [Public Holidays](https://help.thankyoupayroll.co.nz/en/public-holidays?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/public-holidays?hsLang=en#quick-answers) - [Debts, Fines, Payments](https://help.thankyoupayroll.co.nz/en/debts-fines-payments?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/debts-fines-payments?hsLang=en#quick-answers) - [Reports](https://help.thankyoupayroll.co.nz/en/reports?hsLang=en) - [End of Financial Year](https://help.thankyoupayroll.co.nz/en/end-of-financial-year?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/end-of-financial-year?hsLang=en#quick-answers) - [Employee App](https://help.thankyoupayroll.co.nz/en/employee-app?hsLang=en) - [Contractors](https://help.thankyoupayroll.co.nz/en/contractors?hsLang=en) - [COVID-19](https://help.thankyoupayroll.co.nz/en/covid-19?hsLang=en) [![Chill listening crop-3](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/TYP_Logo-09-2.png?width=129&height=24&name=TYP_Logo-09-2.png "Chill listening crop-3")](http://thankyoupayroll.co.nz) Help Centre Copyright © 2026, Thankyou Payroll