--- title: Adding Bereavement Leave to a Timesheet for a Fixed-Term Employee description: This article explains how to add bereavement leave to a fixed-term employee's timesheet. --- [Skip to content](https://help.thankyoupayroll.co.nz/en/adding-bereavement-leave-to-fixed-term-timesheet#main-content) English Show submenu for translations [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new?hsLang=en) ![TYP\_Logo-09-1.png\]](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/TYP_Logo-09-1.png?height=40&name=TYP_Logo-09-1.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://help.thankyoupayroll.co.nz/en/kb-tickets/new) - [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) [Visit our website www.thankyoupayroll.co.nz](https://www.thankyoupayroll.co.nz/) Kia ora! How can we help you? - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.thankyoupayroll.co.nz/en?hsLang=en) 2. [Everything Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en) 3. [Bereavement Leave](https://help.thankyoupayroll.co.nz/en/everything-leave?hsLang=en#bereavement-leave) # Adding Bereavement Leave to a Timesheet for a Fixed-Term Employee ## When adding bereavement leave to a fixed-term employee's timesheet, some manual adjustments and checks might be needed. This article will take you through the process. *Updated: August 2023* ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)**As Fixed-Term Employees have the '8% of Gross Earnings (temp and irregular scenario)' leave setting**, their bereavement leave calculations should be checked and manually adjusted if needed. The Thankyou Payroll system does not reference back to their 'otherwise working day' set-up in the Employee Profile to calculate the day size with this leave setting. ### Important information to note before you start: All fixed-term employees (full-time and part-time) are entitled to bereavement leave if they meet the minimum criteria. - Bereavement leave is provided in two levels of entitlement, although employers may provide more: - three days for a close family member, and - one day for any other person if the employer agrees - Note that there is no yearly maximum amount of bereavement leave, each bereavement is on a case-by-case basis. - This entitlement is received after reaching 6 months of continuous employment, so fixed-term agreements of shorter than 6 months will not meet the criteria. - It is recommended that you seek professional and case-specific advice on leave entitlements in the case of roll-over fix-term agreements. #### The Thankyou Payroll system and bereavement leave under the '8% of Gross Earnings (temp and irregular scenario)' leave setting: - The system doesn't follow the 'default entries for standard pay row', set in the Employee Profile when calculating bereavement leave. The timesheet will pre-populate with these hours for the 'Standard Week' row of the timesheet for your convenience only. - If part days of bereavement leave are taken, you will have to [do manual adjustments in the Costing Screen](https://help.thankyoupayroll.co.nz/en/checking-bereavement-leave-calculations-fixed-term-timesheet?hsLang=en). - **This is the same for all employees with the '8% of Gross earnings (temp and irregular scenario)' setting**. ### Adding Bereavement Leave to a Fixed-Term Employee's Timesheet ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)Bereavement leave is **added the same way you add standard pay** into a timesheet. It is a legislated leave type, but does not accrue or accumulate. Let's look at a timesheet for a fixed-term employee who has qualified for the bereavement leave entitlement: > ![Timesheet\_BereavLeave\_FT-1](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Timesheet_BereavLeave_FT-1.png?width=608&height=387&name=Timesheet_BereavLeave_FT-1.png) > > 1. If you have completed the 'default entries for standard pay row' in the Employee Profile, the 'Standard Pay' row of the timesheet will be pre-populated. Add a new row to the timesheet by **clicking on the green + sign**. > 2. Select the payment type: '**Bereavement**' from the dropdown menu on the left of this row. > 3. For the bereavement leave entry, fill in the number of hours the employee is taking leave for the day in question. > 4. Adjust the 'Standard Pay' row entry for the corresponding day. Ensure that you remove any entries from this day's box if they are taking a full day of bereavement leave. This will ensure that the employee is not paid twice for the same day.  > 1. If your employee is not taking a full day of bereavement leave, enter the hours worked and the hours on leave into the corresponding fields. **You have to manually change the calculation used as well as the number of hours usually worked on this day to match**. You [do this in the Costing Screen](https://help.thankyoupayroll.co.nz/en/checking-bereavement-leave-calculations-fixed-term-timesheet?hsLang=en) after you have updated and saved the timesheet. In this example, the employee is only taking 3 hours of bereavement leave: > ![Half Day \_Bereav Leave\_FT](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/screensteps/Leave/Half%20Day%20_Bereav%20Leave_FT.png?width=542&height=99&name=Half%20Day%20_Bereav%20Leave_FT.png) > 5. **Update and Save** this timesheet. The **timesheet boxes will be green** when the timesheet has been saved, as in the example. > 6. Check the '**Gross balance**' for the pay period to ensure that this is correct. > 7. The '**Pay day transfer**' amount is what the employee will receive in their bank account. > 8. To check that the bereavement leave is calculated at the expected rate, **left-click in the green timesheet** **box** for that entry. This will bring up the cost calculation screen, which shows the pay calculation details. Follow the link to an article on [how to interpret this screen](https://help.thankyoupayroll.co.nz/en/checking-bereavement-leave-calculations-fixed-term-timesheet?hsLang=en). ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)If you have multiple entries of the same type, remember to **check each entry's costing screen** for updates. e.g. in this example timesheet the bereavement leave entries for Monday, Tuesday and Wednesday should be checked/updated separately. **\* Changing one entry does not automatically change all** of the entries. --- That is it! You have now successfully loaded bereavement leave to your fixed-term employee's timesheet. ![Info - Blue Block (1)](https://help.thankyoupayroll.co.nz/hs-fs/hubfs/KnowledgeBase/CalloutIcons/Info%20-%20Blue%20Block%20(1).png?width=52&height=52&name=Info%20-%20Blue%20Block%20(1).png)If you want to find out more about bereavement leave, check the [Employment New Zealand website](https://www.employment.govt.nz/leave-and-holidays/bereavement-leave/).    - [Getting Started](https://help.thankyoupayroll.co.nz/en/getting-started?hsLang=en) - [Login Experience](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/login-experience?hsLang=en#quick-answers) - [Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#main-content) - [Quick Answers](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#quick-answers) - [Business Account Settings](https://help.thankyoupayroll.co.nz/en/account-settings?hsLang=en#business-account-settings) - 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